SCPN BoD Minutes 10/9/11


Sonoma County Pagan Network

Meeting Minutes for October 9, 2011

10:30 am in Sebastopol, Coffee Cats Café


Present: Bill Deaux (Prez.), Bruce (Thermal) Willey (Treas.), Oberon Zell (OZ) (Sec’y), Helen/Hawk, Lilith Berkana De'Anu, Susan Small (Events Coordinator) 


Bill opens meeting at 10:35. 


Old Business: 


Bruce will become new PayPal signatory.

Bruce will make sign to put on walk directing people to enter through kitchen instead of front door.

Next meeting we will discuss Pantheacon plans.

Lilith will coordinate creating wish list for donations (items wanted, costs, etc.). STILL TO DO.

Lilith & Helen/Hawk will develop SCPN Facebook page.

Susan will pursue running ongoing item on SCPN and coming events on religious page listings in Press Democrat and other local papers.

Lilith asked us to think about incentives for memberships: SCPN logo swag via Zazzle—order assortment of items—giveaways with memberships & renewals. Notify members when expiring (Susan & Lilith: MS access). 


New Business: 


Treasurer’s Report (Bruce):


Bank account:

As of 9-11-11 1209.61

No change in September 

As of 10-9-11      1209.61


Cash Box:

As of 9-11-11   72.43

9-16-11 +58 Cauldron donations 130.43

9-16-11 +25 membership dues 155.43

9-16-11 -25 Pagan Sounds gas stipend 130.43

9-18-11 +25 membershp dues 155.43

As of 10-9-11 155.43


Gift Card:

As of 9-11-11 68.69

10-8-11 -7.95 Pay Crystaltech 52.79

As of 10-9-11 52.79


Paypal: As of 9-11-11 97.00

9-16-11 +25 membership dues 122.00

As of 10-9-11 122.00


Totals: As of 9-11-11 1439.78


Bank: 1209.61

Cash:   155.43

Gift Card: 52.79

Paypal: 122.00

As of 10-9-11 1539.83


Paypal wants Bruce to email pic of his driver’s license, which Bruce doesn’t want to do.

MOTION: Bruce moves to accept Treasurer’s Report. Bill 2nd; passed.


Bill has all SCPN documents in a large plastic box which he has donated. This is Bill’s last meeting as Prez.

MOTION: Bill moves to hand over box of SCPN documents to Bruce; Lilith 2nd; passed.

MOTION: Helen/Hawk moves to give “Thank you!” to Billy & Leeanen for all they have done for SCPN during their terms of office. Bruce 2nd; passed.


BoD Election in 2 weeks, on Oct. 21. Lilith will send out reminders to all members to renew. Oberon gives Bruce $50 renewal check for him and Morning Glory.


Raising dues to $30: Helen/Hawk has proposal to amend Bylaws to increase dues; we must give members 30-day notice of Amendments to Bylaws.

MOTION: Bruce moves to amend Bylaws Article 3:1 “Membership & Dues” to change amount of annual dues from $25 to $30. Lilith 2nd; passed.

Helen/Hawk points out that updated bylaws from 2010 were never put up on website; she will talk to Leeanen to do so, and include dues change.


Events Calendar (Lilith): 

(Susan will contact Leeanen to give her direct access to website to update events & calendar.)


October 15: Samhain at Witches’ Ball party, not meeting

October 21: Divination Night; also BoD Election! 

November 18: Voices of Roma

December 16: Yule (Bardic/caroling/feast/hot cider) Bring items for magickal gift bazar.

January 20: Ask Sierra to do a workshop on wheat-weaving for Brigit…

February 17: SCPN date conflicts with Pantheacon (see below)


Witches Ball Oct. 15

Altars – Lilith has usually done Altar of Remembrance (black altar cloth, figures of Hecate, Persephone, etc).

Décor – Dia de las Muertes skeletons, sugar skulls, La Catarina (Dollar Store). Bruce will look for electric candles; Costco has good ones. Prohibition of open flames comes from SCPN, not LBAGC; discussion.

MOTION: Susan moves to allow use of wax candles enclosed in protective containers (jars, lanterns) where flame is below rim of container. Bruce 2nd; passed.

Ritual – Bruce – guided chanting (20 min.); Dumb Supper; needs Guardians, DJ.

Hat contest – Prizes: 17 oz. chocolate bars from Trader Joes?

MOTION: Because of conflict with Addams party this year, Oberon moves to schedule all future SCPN events (other than weekend campouts) on Fridays to avoid conflict with other groups’ plans for weekends. Bruce 2nd; passed.

 

Divination Night/Election Oct. 21

Susan has readers lined up (needs bios):

Jerry Green (Dradel symbols for divination)

Hamida (Mystery Ranch) (Flower Essence cards) $10/reading; $10 for bottle of essence (optional)

Joyce Vandenburg (Tarot)

Gretchen Williams (psychic/Tarot)

Lilith (Tarot, Runes, Goddesses)

Morning Glory (Alethiometer, Ostrakos)

Bruce will set up curtains/dividers, booths, tables…

Ballot: Susan has prepared a nice ballot for the election, including blanks for write-ins. Candidates are:

Chair: Helen/Hawk

Treasurer: Bruce/Thermal

Secretary: Oberon Zell

General Members: Lilith Berkana De’Anu; Susan Small


February 17: SCPN date conflicts with Pantheacon, which is Feb. 17-20. 

Helen/Hawk suggests we should put the question to members: Should we cancel our meeting that month, or what? Bruce suggests we could shift our SCPN meeting to the 4th Friday of Feb—the 24th.

MOTION: Helen/Hawk moves to ask members whether they want to cancel the Feb. meeting or shift date to 24th. Lilith 2nd; passed. Susan will write up and send out ballot (online balloting?); deadline to decide, next meeting (Nov. 11).


Helen wants to run off new SCPN brochures for the WACO picnic today; needs reimbursement. Approved.


Meeting adjourned 1:12 pm.


SUMMARY OF ACTIONS:

Bruce will become new PayPal signatory.

Bruce will make sign to put on walk directing people to enter through kitchen instead of front door.

Next meeting we will discuss Pantheacon plans.

Susan will pursue running ongoing item on SCPN and coming events on religious page listings in Press Democrat and other local papers.

Helen/Hawk will talk to Leeanen to put updated Bylaws up on website, including dues change from $25 to $30.

Susan will contact Leeanen to give her direct access to website to update events & calendar.


Respectfully submitted,

Oberon Zell, Secretary