SCPN BoD Minutes 2/10/13

 

Sonoma County Pagan Network

Meeting Minutes for February 10, 2013

11:00 am in Sebastopol, Coffee Cats Café

 

Present: Helen/Hawk (President), Bruce (Thermal) Willey (Treasurer), Oberon Zell (Secretary), Lilith Berkana De'Anu, Storm, Benn (Terra) Reimann. Absent: Susan Small (Event Coordinator),

 

Meeting called to order by Helen/Hawk at 11:01am.

 

Old Business:

Minutes of December meeting (Dec. 9) read.

MOTION: Bruce moves to accept December Minutes. Lilith 2nd; passed.

Minutes of previous meeting (Jan. 13) read.                                                

MOTION: Bruce moves to accept previous Minutes. OZ 2nd; passed.

 

Agenda:

·         Call Susan for Calendar info

·         Reimburse OZ for paper & ink

·         Reimburse Lilith

·         Next Friday (alternative to Pantheacon)

·         LBAGC meeting

·         Award to Morning Glory

·         Pantheacon

·         Storm offers to be Timekeeper.

 

Treasurer's Report for January (Bruce):

 

            Total assets as of 1-13-13                                  2,405.43

 

            Bank:                          As of 1-13-13                 2,230.97

            No change in Jan.        As of 2-10-13                 2,230.97

 

            Cashbox:                     As of 1-13-13                    122.89

                        1-18-13 Cauldron donations   +45.61       168.50

                        1-18-13 Membership dues         +30         198.50

                        1-18-13 Elizabeth Gas stipend   -25         173.50

                                                As of 2-10-13                    173.50

 

            Gift Card:                   As of 1-13-13                      28.07

                        2-8-13 Pay Crystaltech           -7.95            20.12

                                                As of 2-10-13                      20.12

 

            Paypal:                        As of 1-13-13                      23.50

            No change in Jan.        As of 2-10-13                      23.50

 

            Totals:                                           Bank:            2,230.97

                                                                  Cash:               173.50

                                                                  Card:                 20.12

                                                                  Paypal:              23.50                                                      

                                                As of 2-10-13                 2,448.09

 

Domain names payment due in March: $19-$29.

Insurance due in April: $250

MOTION: Benn moves to allocate necessary funds to Bruce to replenish gift card. OZ 2nd; passed.

MOTION: OZ moves to accept Treasurer’s Report. Lilith 2nd; passed.

Old Business:

 

·         Storm & Bruce will get together for Storm to teach Bruce about Quickbooks on Sat. Feb.23, 11:00am, at Storm’s place; OZ too? Benn?

·         OZ will re-submit draft of Scholarship Application for SCPN based on the one used at Grey School: scholarships for P’con attendance fee, hotel room. (DONE 3/2)

·         We still need to review SCPN brochure.

·         We still need to review SCPN Mission Statement.

·         Bruce bought projector and sound system. These were used at the Jan. meeting, and proved excellent!

 

NEW Business:

 

·         SCPN Hospitality Suite? Do we want to have an SCPN hospitality suite at P’con? Helen will ask Glenn about getting a hospitality room for SCPN at Pantheacon next year.

·         SCPN swag: Lilith will look into designing SCPN logo swag items (mugs, etc.) for sale. Zazzle has fundraising program for nonprofits; we get 10%; religious 501(c)(3) orgs. don’t pay any sales taxes.

o   SCPN’s nonprofit status to sell as online store is confirmed. Zazzle handles everything, then pays us royalties (mugs, T-shirts, tote bags, mouse pads…). Minimum royalty 10%.

o   Lilith is authorized to pursue this.

o   Bruce will research permissions re: SCPN logo are (who designed it?)

o   Benn will ask Leeanen.

·         LBAGC meeting report (Helen):

o   LBAGC will re-key front doors, since there have been break-ins (see Jan. Minutes)

o   SCPN cabinet in kitchen needs new lock, as someone else has been getting and taking our stuff. Bruce will change lock.

·         “The Show Must Go On” award for Morning Glory, apropos of her amazing performance at our Yule celebration. OZ proposes a wall plaque from a trophy store. Lilith will design & post to BizList. Bruce proposes creating this as a permanent award in MG’s name.

o   MOTION: Bruce moves to establish “The Show Must Go On” award for service above and beyond, with the first one to be awarded to Morning Glory. Benn 2nd; passed. Storm will go to trophy shop to research styles & costs.

·         Reimbursements:

o   MOTION: Bruce moves to reimburse OZ $100 for full set of printer ink cartridges. Benn 2nd; passed. Bruce give OZ cash.

o   MOTION: OZ moves to reimburse Lilith $50 for Avery labels for name tags. Storm 2nd; passed.

·         Movie Nights: OZ will talk with MG about hosting a monthly Pagan movie night at Raven Haven.

 

Events/Calendar (Susan by phone):

 

·         Feb. 15. Lilith will create “Witches’ Tea & Talk” about whatever… Must create and send notice ASAP!

o   Dennis: Full Moon group?

 

·         March 15. Darryl Cherney is confirmed. Showing and fundraising for Darryl’s movie, “Who Killed Judy Barri?” Suggested donation $10; all donations over base expenses to go to Darryl’s nonprofit. (Base expenses to deduct from gate = $50.)

o   Susan will post flyers within 24 hrs.

o   Susan won’t be going to Pantheacon, so Helen will print flyers to take to P’con.

 

·         April 19. Starhawk Permaculture video? Bruce will contact and arrange.

 

·         May 17. Leeanen & Benn of organic gardening (gophers!) and Biodynamics.

 

·         Future meetings: Norma Robbins will do program on altars (she creates them for Goddess fairs, Harmony Festival, etc.)

o   MG will do Goddess presentations by category.

o   Robert Russell (Asatru); prison chaplain.

 

SUMMARY OF ACTIONS PENDING:

·         Review & edit new Mission Statement online.

·         Brochure review online.

·         Helen & Lilith will talk to Glenn about an SCPN hospitality suite at P’con.

·         Bruce will change lock on SCPN cabinet in kitchen.

·         Lilith will look into designing SCPN logo swag items (mugs, etc.) for sale (Zazzle).

o   Bruce will research permissions re: SCPN logo are (who designed it?)

·         Susan will design flyers for Darryl’s film presentation that we can put up everywhere.

·         “The Show Must Go On” award for service above and beyond, with the first one to be awarded to Morning Glory; Storm will go to trophy shop to research styles & costs.

 

Next meeting: March 10.

 

Mischief managed; meeting adjourned 1:30 pm.

 

Respectfully submitted,

Oberon Zell, Secretary